Create an email signature and choose when it applies

Create one or more signatures for your mailbox, pick the default for new messages and for replies, and set where the signature sits relative to quoted text.

A signature is the closing block appended to the messages you send. Create several, and choose which applies to new messages and which to replies.

Before you start

You can sign in to your mailbox on webmail

Open the signature page

Click your name in the top right corner and choose Signature Settings. The page has three parts: Signature List, the editor, and Default Settings.

Create your first signature

Click Add New Signature
Fill in Signature Name — only you see this; it tells your signatures apart. For example Work Signature
Write the Signature Content in the editor below. It supports bold, italic, colour and links
Click Save

The new signature appears in Signature List. Click it to edit or Delete Signature.

Two signatures is a good default

A full one for new messages — name, job title, phone, company. A short one for replies — just name and phone. A ten-message thread carrying the full block every time is hard to read.

Choose the defaults

Creating a signature is not enough — this easily missed step is why "I made a signature but my mail goes out without one".

Under Default Settings, set two fields:

Field	Applies to
Signature for New Messages	Messages you compose from scratch
Signature for Reply / Forward	Replies and forwarded messages

Both offer No signature.

The full Email Signature page: the Signature List on the left holds Work signature (selected) and Reply signature, the editor on the right shows Signature Name and Signature Content with a name, job title, company and phone number, below it Default Settings has Signature for New Messages set to Work signature and Signature for Reply / Forward set to Reply signature, and at the bottom Signature Position is set to Above quoted text

Set the signature position

Signature Position decides where the signature goes when you reply to a message that carries quoted text.

Option	The signature sits
Above quoted text (Outlook style)	Right under what you just wrote, above the original message
Below quoted text (Internet style)	Last, after the entire original message

Unsure? Pick Above quoted text: the recipient sees the signature without scrolling through the earlier thread.

Check the result

Click Compose
The signature you set under Signature for New Messages should already be in the editor

Nothing there is almost always a missing Default Settings entry.

Then open any message, click Reply, and compare the signature and its position against the two fields you set.

Common problems

Symptom	Cause
Signature created but new messages have none	Signature for New Messages was never set
New messages have a signature, replies do not	Signature for Reply / Forward is set to No signature
The signature ends up at the bottom of a long thread where nobody sees it	Signature Position is set to Below quoted text
Save does nothing	Signature Name is empty — that field is required

Signatures apply only to messages composed on webmail. Desktop and phone mail apps have their own signature setting, independent of this page.